Inviting an external guest to a Zoom meeting

In 2021, by default, all new meetings created with your Emerson Zoom account will have a setting turned on that states Only Authenticated Users Can Join. At present, it is possible for someone to join a meeting anonymously if they have the Zoom meeting info and password. This step adds one additional layer of security in that an uninvited guest would at least have to register with Zoom to have an account.

All Emerson students, faculty, and staff have access to a licensed Zoom account with your Emerson credentials. However if you send your Zoom link/invite to anyone outside of Emerson College, such as a guest speaker, a vendor, or a friend, they will be required to set up a free Zoom account before joining the meeting.

Luckily, this is a quick process that should only take a few minutes! 

Instructions for Non-Emerson Guests

Sign Up

  1. Go to https://zoom.us/signup in a browser window on a phone, laptop, or tablet.
  2. Zoom will ask you to fill in your date of birth. 
  3. On the next page, enter your email address and click Sign Up.
  4. You will receive an email from Zoom (no-reply@zoom.us). In this email, click Activate Account.

Accessing Your Free Account

  1. You can sign in to your Zoom account on the web at any time, at zoom.us/signin
  2. You can also download the Zoom Desktop Client for Mac, Windows, ChromeOS and Linux, as well as the Zoom Mobile App for iOS and Android from Zoom’s Downloads page
  3. We recommend reviewing Zoom’s Quick Start guide for new users in advance of the meeting to familiarize yourself with controls, set your profile photo, and confirm the name you would like participant’s to see when joining a meeting.

Joining an Emerson meeting

  1. There are many ways to join a meeting, but the easiest way is to click the join link that the meeting host provided. You can also click Join in your Zoom client and enter the meeting ID and password.
  2. Make sure you are signed in to your free Zoom account.
  3. If the meeting host has a Waiting Room enabled, you’ll see a message that states Please wait, the meeting host will let you in soon. Once the host allows you in, you’ll be all set!

Changing the authentication requirement

New meetings you create will default to this setting for security purposes. However, if you do not wish to keep Only Authenticated Users Can Join turned on for a particular meeting, you can elect to turn it off manually before you start your meeting. 

  1. Go to zoom.emerson.edu in a browser window on a phone, laptop, or tablet.
  2. Click Meetings on the left hand side and find the meeting that you would like to change.
  3. Click Edit.
  4. Under Meeting Options, uncheck Require Authentication to Join.

If you’d like the option to restrict your meeting to Emerson guests only, you can do so by selecting Emerson College Zoom in the drop down menu under Require Authentication to Join. If selected, all participants will need to have registered for and be logged in to their Emerson Zoom accounts to participate.

Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a ticket