Passcodes for Zoom Meetings

All Zoom meetings at Emerson—instant, scheduled, and Personal Meeting Room—require a passcode. If you have a meeting created prior to June 30, 2020, that does not have a passcode, please follow the steps below to add a passcode to your meeting.

Note About 2U: Emerson's Zoom domain will not impact 2U's Zoom instance in any way, as they are separately managed. However, passcode protecting all Zoom meetings is recommended as a security best practice.

Updating Meetings through the Web

  1. Log into your Emerson Zoom account at zoom.emerson.edu.
  2. Navigate to Meetings in the lefthand menu bar.
  3. You will see a list of all Upcoming Meetings. Any meeting with a Alert icon does not have a passcode and will need one added.
  4. Click the meeting topic and scroll down to select the Edit this Meeting button
  5. On the Edit Meeting page, scroll down to the Meeting Passcode section and check the Require Meeting Passcode box—a random six-digit password will be generated. This passcode can be edited—please refer to Zoom's guide on passcode requirements.
  6. Scroll all the way down and click the Save button when you're done!
  7. Be sure to send new emails and calendar invites with the updated meeting information.
    • If you have created a Zoom meeting via the Canvas integration and students only access it via the Zoom tab in Canvas, no action is necessary.
    • If you have also emailed the meeting link to students or pasted the meeting link elsewhere in the Canvas course, you will need to add a passcode and manually update it in every place that you have shared the link.

Adding Passwords to Personal Meeting Rooms

  1. Log into your Emerson Zoom account at zoom.emerson.edu.
  2. Navigate to Meetings in the lefthand menu bar.
  3. Select Personal Meeting Room from the top menu bar.
  4. Scroll down to select the Edit this Meeting button.
  5. On the Edit Meeting page, scroll down to the Meeting Passcode section and check the Require Meeting Passcode box—a random six-digit passcode will be generated. This passcode can be edited—please refer to Zoom's guide on passcode requirements.
  6. Scroll all the way down and click the Save button when you're done!
  7. Be aware that the URL to your Personal Meeting Room has now changed—be sure to update all emails and invites to reflect this new link.

 

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