Zoom Presentation and Conference Tips

This article will cover how to set up Zoom for presentations and conference meetings where you want to:

  • Connect a webcam
  • Connect to a secondary A/V system
  • Present with PowerPoint while using Zoom
  • Use a third-party audio system (such as a conference phone system) for a Zoom meeting.

Connecting a Webcam and Setting Inputs and Outputs.

 Remember to Check Your Connection!

Check your network settings to make sure your network connection is good. If possible, use a wired Ethernet connection instead of WiFi for the strongest connection.

  1. Connect your webcam's USB cable to the computer hosting the Zoom call.
  2. Place the webcam to where it can view everyone in your meeting.
    • If connecting to a secondary A/V system, connect the HDMI or other display/audio cable(s) to the host computer.
  3. Once you start the Zoom call, click the arrow    next to the video icon    to show video settings. Select the name of your webcam in the list. This will show the webcam’s view.
  4. For audio, click the arrow    next to the microphone icon    to show audio settings.
    • If you’re connected to a secondary A/V system, select the name of that system under Select a Speaker.
  5. Select the name of your Webcam under Select a Microphone.
    • If you’re connected to a secondary A/V system, select the name of that system under Select a Speaker.

Using PowerPoint and Zoom on the Same Computer

MacOS Windows 10
  1. Once the Zoom call has started, open PowerPoint and start your slideshow.
  2. Press Command+Tab to show applications that are running, and press Tab until the Zoom icon Zoom_app_icon.png  is highlighted. This will bring you back to the Zoom window.
  3. Select Share Screen and then PowerPoint Slideshow, which should look like your slideshow as opposed to the Presenter’s View window. Your PowerPoint slideshow should now be showing to the other Zoom callers.
  4. Select Stop Share and end your PowerPoint slideshow when you’re done with the presentation.

Using Third Party Audio

    1. Go to emerson.zoom.us and sign in.
    2. Go to My Meeting Settings > Telephone and turn on 3rd Party Audio.
    3. Type the 3rd party audio information (or any text as a placeholder) into the field below. This can be edited later when you schedule a meeting.

third_party_audio_set_up.png

  1. Now when you schedule a meeting, you should see 3rd Party Audio as an option under Audio Options. Enter the Conference Call info there.

Additional Resources

For video tutorials on using Zoom, visit the Zoom support site.

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