Move Existing Zoom Meetings Into Canvas or Between Courses

The Zoom button in your Canvas course's lefthand menu is known as the "Zoom tool."

When a teacher schedules a Zoom meeting using the Zoom tool in Canvas, that meeting also appears in their Zoom account's list of "Upcoming Meetings." However, the reverse is not true. Zoom meetings scheduled outside of Canvas do not automatically appear in their Canvas courses.

This guide will help you resolve the following issues:

  • You created a Zoom meeting outside of Canvas, so it is not showing up in your Canvas course's Zoom tool.
  • You need to move a meeting created in a Canvas course's Zoom tool to a different Canvas course.

Note: it is not possible to have the same meetings appear in multiple Canvas courses. You can share the invite to one course's meeting with students in one of your other courses, but we recommend scheduling the meetings separately in each class to avoid confusion.

 

How to move an existing Zoom meeting into a Canvas Course

If you created a Zoom meeting outside of Canvas but need to move it into your Canvas course, here's how to do it. Please note that you can only move an existing Zoom Meeting into a Canvas course if you are the meeting's host.

  1. Navigate to the Canvas course that you wish to move a meeting into. Click the Zoom tab in the lefthand course menu.
     
  2. Click All My Zoom Meetings/Recordings at top right:

    The Zoom tool in Canvas, with the Zoom button in the lefthand course menu and the link to 'All My Zoom Meetings/Recordings' circled and indicated with arrows.

    Note: the meetings and recordings seen in All My Zoom Meetings/Recordings are meetings that you are the host of. These meetings and recordings are only visible to YOU. No other users, including students, can see your meetings and recordings that are not associated with the course. If students click this option, they will see their own meetings and recordings.
     
  3. Copy or write down the Meeting ID number from the "Meeting ID" column for the Zoom Meeting you wish to add to your course.
    • If the meeting is in the past, access it by clicking Previous Meetings.
       
  4. Navigate back to Course Meetings by clicking Course Meetings/Recordings at top left, just under the Zoom logo.
     
  5. Click the 3-dot button in the top right corner (next to the Schedule a New Meeting button). Click Import Meeting in the drop-down menu:
     The Zoom tool in Canvas, with the three-dot button at top right and its dropdown item 'Import meeting' indicated with arrows.
  6. Paste or type-in the Meeting ID number that you copied in Step 3. Then click Import to finish.
    • All instances of a recurring meeting share the same Meeting ID number, so if you're moving a set of recurring meetings, you can import all of them at once.

      The Import Meeting window from the Zoom tool in Canvas, with the field for entering Meeting ID indicated with an arrow.
       
  7. Confirm that you now see the meeting in the "Upcoming Meetings" (or "Previous Meetings") tab of the course's Zoom tool. You may need to refresh the page. The meeting is now available to this course's students.

How to Move a Zoom Meeting From One Course to Another

Zoom meetings can only be associated with one course. If you want to fully remove a meeting from one course and add it to a different course, follow these steps:

  1. Go into the Canvas course that you wish to move a meeting out of. Click the Zoom tab in the lefthand course menu.
     
  2. Copy or write down the Meeting ID number from the "Meeting ID" column for the Zoom Meeting you want to move to a different course.
    • If the meeting is in the past, access it by clicking Previous Meetings.
       
  3. Click the Delete button to the right of the meeting you wish to move. Click Delete again in the confirmation pop-up (don't worry—it won't be permanently deleted and you will recover it in the next step!). The meeting will disappear from the "Upcoming Meetings" list.
    • If you're moving a recurring meeting, you'll be given the option to delete only one meeting or all the recurrences. Choose whichever option reflects the meetings you want to move (if only moving one, delete only that one; if moving all recurrences, delete all recurrences).
       
  4. Navigate to https://emerson.zoom.us/meeting/trashcan/list. Click Recover to the right of the Zoom meeting you're moving to a different class.
    • If you're moving a recurring meeting, you will be given the option to recover only a single meeting or all the recurrences.

      The Recently Deleted screen in the zoom.emerson.edu portal, with the Recover button to the right of the top meeting indicated with a circle and arrow.
       
  5. Leave this page and navigate to the Canvas course that you wish to move the meeting into. Click the Zoom tab in the lefthand course menu.
  6. Click the 3-dot button in the top right corner (next to the Schedule a New Meeting button). Click Import Meeting in the drop-down menu:
     movezoom-02.png
  7. Paste or type-in the Meeting ID number that you copied in Step 2. Then click Import to finish.
    • All instances of a recurring meeting share the same Meeting ID number, so if you're moving a set of recurring meetings, you can import all of them at once.

      movezoom-03.png
       
  8. Confirm that you now see the meeting in the "Upcoming Meetings" (or "Previous Meetings") tab of the course's Zoom tool. You may need to refresh the page. The meeting is now available to this course's students.

 

This guide was adapted with permission from University of Michigan's article "Add an Existing Zoom Meeting to the Zoom-Canvas Integration for a Canvas Course."

 

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