Workday Training and Guide Center

October 07, 2026 12:52

Welcome to the Workday Training and Guide Center, your one-stop shop for Workday how-tos and reference materials across Emerson. Find step-by-step articles for staff and faculty, training resources, and administrator documentation organized by area below.

How to access Workday: Visit workday.emerson.edu and log in with your Emerson account. If you don't know your Emerson account, visit myaccount.emerson.edu or email the IT Help Desk at helpdesk@emerson.edu.

General

General Workday guides and reference materials that apply across the platform.

▾

Publish a Work Phone to the Faculty & Staff Online Directory How to add or update your work phone number for display in the directory. Workday Update: New Navigation and Where to Find Things (Spring 2026) Walkthrough of the Spring 2026 Workday navigation changes and where to find common tools.

Workday Student

Resources for Workday Student, Emerson's new student information system replacing Banner. Go-live is September 2027.

▾

Workday Student is in active configuration, and guides are added here as the project advances. Open the group that matches your role for step-by-step guides. Project information, common questions, and the Banner-to-Workday crosswalk are under Project Information.

GuidesVideos

Students: Records and Planning

Guides for students managing their own record, contacts, academic plan, and program of study.

Add and Manage Third Party PermissionsGive a contact access to selected financial and class information.Add Friends and FamilyAdd emergency and other important contacts to your profile.Add, Change, and Remove Your Program of StudyAdd a second major or a minor, change a program, or remove one.Complete Onboarding TasksFind and complete the onboarding tasks in My Tasks that keep your record current and clear onboarding holds.Edit FERPA Release InformationChoose who can access parts of your student record.Request a Leave of Absence or Return from LeaveSubmit a leave of absence request or a request to return from leave.Update Your Academic PlanMap your remaining degree requirements across future semesters.View Your Support NetworkSee the advisors and mentors assigned to you and how to request a change.

Students: Registration

Guides for students finding, planning, registering for, and changing their courses.

Create and View Saved SchedulesBuild a registration plan for a semester before you register.Find Course SectionsSearch the course sections offered in a semester and review section details.Register for a CourseRegister for a single course section from Find Course Sections.Register from a Saved ScheduleRegister for every course in a saved schedule at once.Request a Prerequisite OverrideAsk for permission to enroll in a course when you do not meet its prerequisites.Swap or Drop a CourseChange sections, swap to a different course, or drop a course.View Your Registration AppointmentSee when your registration window opens.Withdraw from a CourseWithdraw from a course after the reporting date and receive a W grade.

Instructors

Guides for faculty teaching course sections.

Enter and Change GradesEnter midterm and final grades and request grade changes.Navigate a Student ProfileFind a student and use the profile header, Actions menu, and tabs.Verify Student AttendanceConfirm whether each registered student is attending your section.View Course Section Roster and WaitlistSee registered and waitlisted students, email the class, and export the roster.View Your Teaching ScheduleSee the sections you teach in a semester with meeting times, locations, and enrollment.

Advisors

Guides for professional advisors, Graduate Program Directors, and faculty advisors and mentors.

Add, View, and Edit Student NotesRecord advising conversations on a student's record and review note history.Create and Update a Student's Academic PlanUpdate a student's academic plan or build an alternate plan.Evaluate Academic Requirements (What-If)Model how a change to a student's program of study affects degree progress, without altering their record.Find Student CohortsSearch for, review, and monitor student cohorts across the institution.Navigate a Student ProfileFind a student and use the profile header, Actions menu, and tabs.View Advisee List ReportAccess your assigned advisees to review records, monitor your caseload, filter and sort, and export to Excel.View Student's AcademicsReview a student's programs, classes, plan, history, transfer credit, and academic progress.View Student's Support NetworkSee the advisors, faculty, and staff assigned to support a student.

Project Information

Banner to Workday CrosswalkSide-by-side comparison of Banner terms and Workday equivalents.New Tasks and ResponsibilitiesFull list of new responsibilities and required actions after go-live, organized by role.Project GlossaryDefinitions of terms used throughout the Student Modernization Project.Student Modernization ProjectProject overview, timeline, workstreams, and announcements.Workday Student FAQsCommon questions about the transition from Banner to Workday.

What If? and Timeline

Workday Student Training

Human Resources

Guides for employees, managers, and HR staff covering time off, benefits, learning, recruiting, and day-to-day Workday tasks.

▾

Using Workday

Add an Application to the HomepageConfigure Your Top AppsFilter Inbox TasksSkip, Cancel, or Reassign TasksUsing Workday

Employee Actions

Publishing a Work Phone Number to the Online DirectoryRequest Time Off is Now Request AbsenceRescind Your ResignationResignation and TerminationUpdate Alternate Work LocationUpdate Emergency ContactsUpdate Home Contact InformationUpdate Legal NameUpdate Personal InformationUpdate Preferred NameUpdate Work Location ArrangementUpdate Workday PhotoView Job DescriptionsView Paid Time Off Balances

Manager Actions

Change Work SpaceFind Worker HistoryFinding EID NumbersFinding Organization Staffing ItemsJob Change: PromotionJob Change: TransferManager Dashboard: StaffTerminate Contingent WorkerView and Manage DelegationsView Your Team's Paid Time Off Balances

Workday Learning

Class Offerings in Workday LearningLearning Trainer RoleView Learning HistoryView My Team's LearningWorkday Learning

Benefits

Change Benefits for a Life EventEnroll DependentsSee and Change Life Insurance BeneficiariesSubmit Parking Reimbursement Request: Full-Time FacultySubmit Parking/Transit Reimbursement Request: StaffSubmit Transit Reimbursement Request: Affiliated Faculty

Position Management

Close a Position Business ProcessCreate Position Business ProcessManage Position Freeze Business ProcessPosition Management Business Rules

Recruiting Information

Candidate GridCandidate ProfilesContract Contingent WorkerCreate a Job Requisition: StaffEdit or Close a Job RequisitionHiring Former Student WorkersReview a Candidate: StaffReview Job Requisitions: Staff

Onboarding

I-9 CompletionOnboarding Tasks

Finance and Payroll

Guides for expense reports, financial reporting, procurement, payroll, and Workday Finance navigation.

▾

Budget & Financial Planning

Budget

Change Costing AllocationChange Organization AssignmentsCosting Allocation for Student WorkersCreate Project Budget

Training and Guides

Adaptive PlanningAdaptive Planning: Budgeting with Workday

Accounts Payable and Purchasing

Payroll

Payslip Info and Elections

Federal Tax ElectionsLocal Tax ElectionsPayment ElectionsState Tax ElectionsView Payslips, Deductions and Earnings

Time Entry

Time Acknowledgment - Exempt StaffTime Entry - Non-Exempt Staff

Approve Time

Approve Time - Managers of Non-Exempt StaffApprove Time - Managers of Student WorkersApprove Time Acknowledgment - Managers of Exempt StaffDelegation for Time Approval

Training

Training Resources for Payroll

Controller's Office

Accounting Adjustments

Adjust Accounting on Expense ReportAdjust Accounting on Supplier InvoiceCreate Payroll Accounting Adjustment

Cost Center Approver

Cost Center Approver Definition (FCCA/HCCA roles)Workday Cost Center Approver

Addendum

Addendum - AdvancementAddendum - Campus LifeAddendum - Diversity and InclusionAddendum - Emerson College Los AngelesAddendum - Enrollment ManagementAddendum - FacilitiesAddendum - FinanceAddendum - General Counsel and Police DepartmentAddendum - Government and Community RelationsAddendum - Human ResourcesAddendum - Information TechnologyAddendum - Office of the ArtsAddendum - President's Office

Reference Guides

Internal Service DeliveryWorkday Financial ReportsWorkday Financials Reporting TrainingWorkday Today Highlights

Training & Reference

Finance 101Finance 101 FAQLearning More About Workday and Class Offerings

Student Employment

Guides for hiring, managing, paying, and offboarding student workers, plus dashboards and handbooks for student supervisors.

▾

Approve Time: Managers of Student WorkersChecking Federal Work-Study EligibilityClosing Student Job RequisitionsCreate a Job Requisition: Student WorkersEnd Dates: Student Employment PositionsHandbook: Manager of Student EmployeesHire: Student WorkersManager Dashboard: Student SupervisorsOffer: Student WorkersOnboarding: Student WorkersPromotion: Student WorkersReview Candidate: Student WorkersStudent Employment DashboardStudent Employment HandbookTime Entry: Student WorkersWorkday Time Entry and Scheduler

🔒

Admin Process Guides (APGs)

Internal process documentation for staff who administer Workday on behalf of Emerson.

Restricted access. This page requires the Workday administrator role. If you don't have it, this button opens an "Oops, you're not authorized to access this page" error instead of the guides.

→

Need access? Email helpdesk@emerson.edu.

Don't see what you're looking for?

If a guide is missing or out of date, contact the department listed in the article.

General

Workday Student

Human Resources

Finance and Payroll

Budget

Training and Guides

Reimbursements

Supplier Invoices

Expense Reports

Requisitions & Purchase Orders

Delegation

Training

Payslip Info and Elections

Time Entry

Approve Time

Training

Accounting Adjustments

Cost Center Approver

Addendum

Reference Guides

Student Employment

Admin Process Guides (APGs)

Don't see what you're looking for?

Articles in this section