Student Modernization Project

Workday Guide Center

June 02, 2026 22:20

Welcome to the Workday Guide Center, your one-stop shop for Workday how-tos and reference materials across Emerson. Find step-by-step articles for staff and faculty, training resources, and administrator documentation organized by area below.

How to access Workday: Visit workday.emerson.edu and log in with your Emerson account. If you don't know your Emerson account, visit myaccount.emerson.edu or email the IT Help Desk at helpdesk@emerson.edu.

General

General Workday guides and reference materials that apply across the platform.

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Publish a Work Phone to the Faculty & Staff Online Directory How to add or update your work phone number for display in the directory. Workday Update: New Navigation and Where to Find Things (Spring 2026) Walkthrough of the Spring 2026 Workday navigation changes and where to find common tools.

Workday Student

Resources for Workday Student, Emerson's new student information system replacing Banner. Go-live is September 2027.

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Workday Student is in active configuration, and guides are being added here as the project advances. Use the guides below for step-by-step instructions, and the resources beneath them to learn about the project, browse common questions, and reference Banner-to-Workday terminology.

Guides

Curriculum & Advising

Evaluate Academic Requirements (What-If) Model how a change to a student's program of study (changing a major, adding a second major or a minor) affects degree progress, without altering their record. Find Student Cohorts Search for, review, and monitor student cohorts across the institution. View Student's Support Network See the advisors, faculty, and staff assigned to support a student.

Project Information

Student Modernization Project Project overview, timeline, workstreams, and announcements. Workday Student FAQs Common questions about the transition from Banner to Workday. New Tasks and Responsibilities Full list of new responsibilities and required actions after go-live, organized by role. Banner to Workday Crosswalk Side-by-side comparison of Banner terms and Workday equivalents. Project Glossary Definitions of terms used throughout the Student Modernization Project.

Videos

What If? and Timeline

Workday Student Training

Human Resources

Guides for employees, managers, and HR staff covering time off, benefits, learning, recruiting, and day-to-day Workday tasks.

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Using Workday

Using WorkdayAdd an Application to the HomepageConfigure Your Top AppsFilter Inbox TasksSkip, Cancel, or Reassign Tasks

Employee Actions

Request Time Off is Now Request AbsenceView Paid Time Off BalancesView Job DescriptionsUpdate Legal NameUpdate Preferred NameUpdate Personal InformationUpdate Home Contact InformationUpdate Emergency ContactsUpdate Workday PhotoUpdate Work Location ArrangementUpdate Alternate Work LocationPublishing a Work Phone Number to the Online DirectoryResignation and TerminationRescind Your Resignation

Manager Actions

Manager Dashboard: StaffView Your Team's Paid Time Off BalancesJob Change: PromotionJob Change: TransferChange Work SpaceView and Manage DelegationsFinding EID NumbersFind Worker HistoryFinding Organization Staffing ItemsTerminate Contingent Worker

Workday Learning

Workday LearningView Learning HistoryView My Team's LearningClass Offerings in Workday LearningLearning Trainer Role

Benefits

Enroll DependentsChange Benefits for a Life EventSee and Change Life Insurance BeneficiariesSubmit Parking/Transit Reimbursement Request: StaffSubmit Parking Reimbursement Request: Full-Time FacultySubmit Transit Reimbursement Request: Affiliated Faculty

Position Management

Position Management Business RulesCreate Position Business ProcessManage Position Freeze Business ProcessClose a Position Business Process

Recruiting Information

Create a Job Requisition: StaffEdit or Close a Job RequisitionReview Job Requisitions: StaffReview a Candidate: StaffCandidate GridContract Contingent WorkerCandidate ProfilesHiring Former Student Workers

Onboarding

Onboarding TasksI-9 Completion

Finance and Payroll

Guides for expense reports, financial reporting, procurement, payroll, and Workday Finance navigation.

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Budget & Financial Planning

Budget

Change Organization AssignmentsChange Costing AllocationCosting Allocation for Student WorkersCreate Project Budget

Training and Guides

Adaptive PlanningAdaptive Planning: Budgeting with Workday

Accounts Payable and Purchasing

Reimbursements

Student Reimbursements and Non-Worker Reimbursements

Supplier Invoices

Supplier Invoice Request - Lookup Payment DetailsApprove Supplier InvoiceCreate Supplier Invoice RequestCreate Supplier Request

Expense Reports

Create Expense Report / Settle Pcard ChargesCreate Expense Report - Faculty ParkingApprove Expense ReportsDelegating Expense ReportsUsing Faculty Development Funds on an Expense ReportCreate Spend Authorization (Pre-Trip Approval)

Requisitions & Purchase Orders

Create RequisitionApprove RequisitionsCreate Change OrderFind PO, Invoice and Payment Status from a Requisition

Delegation

Delegation - Alternate Delegate

Training

Workday Training Resources for Procurement and Accounts Payable

Payroll

Payslip Info and Elections

Payment ElectionsView Payslips, Deductions and EarningsFederal Tax ElectionsState Tax ElectionsLocal Tax Elections

Time Entry

Time Acknowledgment - Exempt StaffTime Entry - Non-Exempt Staff

Approve Time

Approve Time Acknowledgment - Managers of Exempt StaffApprove Time - Managers of Non-Exempt StaffApprove Time - Managers of Student WorkersDelegation for Time Approval

Training

Training Resources for Payroll

Controller's Office

Accounting Adjustments

Adjust Accounting on Expense ReportAdjust Accounting on Supplier InvoiceCreate Payroll Accounting Adjustment

Cost Center Approver

Cost Center Approver Definition (FCCA/HCCA roles)Workday Cost Center Approver

Addendum

Addendum - Government and Community RelationsAddendum - President's OfficeAddendum - Office of the ArtsAddendum - Information TechnologyAddendum - Human ResourcesAddendum - General Counsel and Police DepartmentAddendum - FinanceAddendum - FacilitiesAddendum - Enrollment ManagementAddendum - Emerson College Los AngelesAddendum - Diversity and InclusionAddendum - Campus LifeAddendum - Advancement

Reference Guides

Internal Service DeliveryWorkday Today HighlightsWorkday Financial ReportsWorkday Financials Reporting Training

Training & Reference

Learning More About Workday and Class OfferingsFinance 101Finance 101 FAQ

Student Employment

Guides for hiring, managing, paying, and offboarding student workers, plus dashboards and handbooks for student supervisors.

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Workday Time Entry and SchedulerStudent Employment HandbookHandbook: Manager of Student EmployeesStudent Employment DashboardManager Dashboard: Student SupervisorsChecking Federal Work-Study EligibilityCreate a Job Requisition: Student WorkersReview Candidate: Student WorkersOffer: Student WorkersHire: Student WorkersOnboarding: Student WorkersTime Entry: Student WorkersApprove Time: Managers of Student WorkersPromotion: Student WorkersEnd Dates: Student Employment PositionsClosing Student Job Requisitions

Admin Process Guides (APGs)

Internal process documentation for staff who administer Workday on behalf of Emerson. Login required.

Don't see what you're looking for?

If a guide is missing or out of date, contact the department listed in the article.

Articles in this section