Google Workspace is a set of online educational tools made by Google and hosted at Emerson, providing opportunities for collaboration and productivity. All community members are given 100GB of Google Workspace storage.
Note: your personal Gmail and Google Workspace @ Emerson are two separate things! You access Google Workspace with your Emerson account. For multiple accounts, see our guide Managing More More than One Google Account for assistance.
Here are some ways you can use Google Workspace to work, share, and publish with ease.
Ways to use Google Workspace
- Get feedback on a big project with an online survey or make a fun quiz for your friends.
- Collaborate on your next group project by editing shared documents online.
- Put your portfolio online for internship applications, or just to show off your work.
- Make a web-based sign-up sheet for your organization or event.
Google Workspace features Google Drive, which allows you to create word-processing, spreadsheet, and presentation documents online. Drive will store your documents online, so you can access and work on them from anywhere.
Even though these tools are web-based, they are nearly as feature-rich and as versatile as “conventional” software. Documents can include embedded images, drawings, links, charts, and specialized charts called “gadgets.” You can create online quizzes and surveys using the forms tool, which automatically records responses in a spreadsheet.
Editing in Google Drive documents is similar to using Microsoft Office, except that some familiar commands might be found under different menus. Office documents can be uploaded and converted to Google Drive documents, and they can be downloaded in many file formats, including Word, Excel, and PowerPoint.
To begin using Drive, go to drive.emerson.edu and log in with your Emerson username and password.
Up to 200 users can view or collaborate on a single Google Drive document, and up to 10 people (50 for a spreadsheet) can view or edit a document at the same time. A built-in chat tool lets you communicate while doing so. A commenting feature allows users to discuss and track changes on a document, and a revision history feature lets you access older versions of a document.
Since documents are available through an online editor, you’ll never have to worry about distributing the latest versions to group members, nor will you have to worry about everyone having compatible software on their computers.
To invite others to view or edit a document click Share at the top-right of the document editing window. Drive will prompt you to enter the email addresses of the people you want to invite and to designate whether you want them the ability to edit or to view the document. Invitations need not be limited to Emerson email addresses.
Google offers a host of online documentation, tours, and videos about Google Workspace. Learn how to get the most out of Google Workspace, read the support section, or integrate Google Workspace at Emerson with Canvas.