Studios 601/603

*Reservations for Studios 601 & 603 must be made a week in advance* See below for instructions

What are Studios 601 & 603?

The 6th floor studios, 601 and 603, serve a few different purposes. The space serves as a VMA classroom, and respective schedules are posted outside of each room. When classes are not utilizing the space, it is bookable as a studio or as a workspace. If a student wishes to use it as a studio, it must be booked a week in advance.  

Where are Studios 601 & 603 Located?

Studios 601 and 603 are in Ansin (180 Tremont Street) in rooms 601 and 603. 

Who can use the Studios?

Students who wish to use the studio must reach out to postproduction@emerson.edu with details on what the project entails and with their faculty advisor CCed on the email to confirm that their request is for academic purposes. Some requests may be to complete production for the following kinds of projects: 

  • BA, BFA, and MFA theses
  • Capstones
  • Class assignments/projects
  • Shoots for Emerson orgs or magazines 

Rental Protocol

If someone is interested in using the studio for a shoot, here are the steps to create your reservation.   

Intake and Reservation Request Information

* Reservations for Studios 601 & 603 must be made a week in advance* 

  1. Submit an intake form via support.emerson.edu
    • To submit an intake form, click on Submit A Ticket in the top right corner of the website.
    • Put in your name, email address and then choose Production Facilities Reservation Request from the list of services.
    • Choose 601/603 and complete the intake questions.
  2. The DFL manager who also oversees Studios 601 & 603 will reach out to the person who submitted the intake to schedule a zoom meeting to discuss the production's needs.
    • Come prepared to the meeting with your EDC equipment reservation, third party equipment lists (equipment from a rental house or personal gear), cast and crew names, prop list, shot list and any other information that would be helpful to provide.
  3. If there are no issues during the meeting in terms of plans or safety, then the space manager will send a follow up email providing the following information.
    • A confirmation of reservation date and time
    • Safety Form Information
      • All cast and crew who will be in the studio during the time of the shoot must complete the safety form one day before the shooting date. If someone does not complete the safety form, they will not be permitted in the studio.
      • This form only needs to be completed ONE TIME during your time at Emerson. You do not need to complete this form every semester.
  4. After the reservation is confirmed, students will have to fill out the VMA Production Portal.

     
    • Instructions on filling out the VMA Production Portal are outlined in the article linked above, however here is a brief overview.
      • Create a New Project and fill out the fields accurately.
      • Submit the New Project Request.
      • Navigate to your Home Page and find the project under My Projects.
      • Click on the project name.
      • Find and click Add Location at the bottom of the page.
      • Under Location Type, select On Campus.
      • Choose Ansin 601 or 603 for Campus Room.
        • Be sure to do this, this will allow the request to be sent to the correct space manager for approval.
      • Fill out the remaining fields accurately and honestly. Be thorough in your responses to give all parties an accurate idea of the project details.
      • Once all the fields are completed, click Submit Request at the bottom of the form.
    • This request will then be sent to all of the responsible parties for approval.
  5. When you arrive for your shoot, you will check in with a student employee at Ansin 606. The requester will need to provide their ID to the student to hold during their reservation time.
  6. The production must wrap 15 minutes before closing and the studio must be reset prior to checking out with the student staff. 

List of Permissions for Access

Prior to a reservation being made, the following permissions need to be granted. 

  1. VMA Production Agreement - Needed for EDC equipment rentals
    • The VMA Production Agreement needs to be completed at the beginning of every semester.
    • To complete it, login to the VMA Production Portal.
    • If the agreement has not been completed for the semester, you will receive a prompt to do so.
    • Click the prompt, read and agree to the terms, then submit the agreement.
    • There will be no wait time, you should be able to access the Portal directly after completing the agreement.
  2. EDC Terms of Use - Must be completed prior to making rentals
    • Click here to be brought to the EDC Terms of Use.
    • Scroll to the bottom of the page where you will find a prompt that says Click Here to Review and Accept the EDC Terms of Use.
      • Click on the prompt.
    • This will open up the Terms of Use Contract.
    • Read through the contract and sign at the bottom.
      • Submit once done.
    • If you are planning to use any EDC equipment for your shoot, it is advisable to book your gear so your equipment allocation can be included in the intake processes. 

Studio Policies 

General Policies

  • Reservations are provided on a first come, first serve basis. Class ranking will not impact access to the studio. Plan ahead and request the studio in advance to the shoot date.
  • When in the studio, keep all walkways and the exit clear.
  • Make sure to regularly check your surroundings to make sure you are aware of equipment/any tripping hazards.
  • Keep floors uncluttered and cover any cables in high traffic areas with rubber mats to reduce tripping and electrical hazards.
  • Throw out all trash.
  • If anything is too heavy to carry by yourself, ask someone for help.
  • No food or drink permitted inside the studio unless it is a prop for the shoot.
    • If cast and crew need to eat or drink, please do so outside the studio.
  • No smoke/fog machines, open flames, animals, weapons or toxic materials.
  • No smoking or vaping.
  • No drugs or alcohol.
  • No spray painting.
  • No EDC lighting equipment can be mounted to the lighting grid.
  • Wear proper footwear (closed toe shoes with rubber soles).
    • If you are wearing sandals or flip flops, you will not be allowed into the Studio prior to changing your shoes. 
  • Do not wear any excessive metal jewelry.
  • Treat the facilities with respect.
    • Move equipment with care.
    • Reset the studio when you are done working.
    • No equipment is allowed to be stored in the studio after wrap.
  • Always be aware of live cables and other tripping hazards.
  • No lighting on the floors.
  • No tungsten lights.
  • Striking must take place 15 minutes before the end of your reservation.
  • You must be out at the end of your reservation. If you are not, penalties can be enforced.
  • Inform staff of any broken equipment.
  • If you see anything on set that you believe to be unsafe, let a staff member know immediately.

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