Congrats, grad! You're moving on and up in the world, but your Emerson account (and most related services) will remain active for one year from your graduation date. This gives you plenty of time to back up any files or emails you want to hold onto, but we recommend you get it done now, before you forget (now that you're a busy person of the world)!
Our official policy is posted on the Emerson main site, but we're going to review how this affects each of the IT services you use below:
How long you have access after leaving Emerson
|Service||Up to graduation||30 days||1 year||Forever||Paid option|
|Adobe Creative Cloud|
|Google Workspace (Docs, Drive)|
|Microsoft Office 365|
You can keep your @emerson.edu address for one year. After that, Alumni may opt into the Alumni Email Program.
Please review the Student Deactivation and Alumni Email Program Policy for terms and conditions.
This benefit does not apply to Alumni prior to 2019. Alumni prior to 2019 were offered Alumni Email Forward for Life via an outside service (iModules). In May 2019, those accounts were migrated to Google Workspace and the terms of the current program apply.
You will have access to Google Drive, Sheets, Docs, Photos, etc. for one year after graduation. If after one year, you enroll in the Alumni Email Program, you will lose access to all but Gmail. For downloading or migrating your Google Drive data, we strongly recommend you use Google Takeout, through which you can transfer your data to a personal Google Drive account (or a personal Dropbox, Box, or Microsoft OneDrive account) or download to a local hard drive, with a variety of export options.
Alternatively, a free Google Drive account has a limit of 15GB. If the data you're saving is less than 15GB, you can share your files/folders with that personal account, and then log into your personal account, right-click your files/folders, and click Make a Copy to copy them to the personal.
You will retain tap access to all buildings that are not residence halls for 30 days after commencement.
You will have access to eCommon for one year after graduation.
You will have access to your Emerson Box account for one year after graduation. If you create a Box account with your personal email address, you can then put in a request (it.emerson.edu/help) to have your Emerson Box files transferred to your new account during this time. Box's free Individual plan has a storage limit of 10 GB, and a file size limit of 250 MB. You are, of course, free to upgrade your own Box plan for more storage options.
You will have read-only access to Canvas courses for one year after graduation. If you think you might want to access your old course materials in the future, you should download them during this one-year period.
You will have access to Panopto for one year after graduation. If you want to save your videos, you can enable podcasts on a folder or on each individual video. This allows you to download your videos as described in this guide.
You will have access to Emerson.build for one year after graduation. Emerson.build is powered by Reclaim Hosting, with whom you can set up a personal hosting plan and migrate your Build site during this one-year period. You can also use the cPanel to export a complete backup of your site to use with a different hosting service of your choice.
While you will technically have access to Isilon for one year after graduation, we strongly recommend you download your files to a storage drive before you leave campus, as this service cannot be accessed from elsewhere.
You will continue to have access to Pages for one year, during which time we recommend you download a copy of your files.
You can access your word.emerson.edu blog for one year after graduation. During this time, you should use the WordPress Export tool to download a copy of your blog. This content can then be imported to a new WordPress blog.
Your access to the Adobe Creative Cloud service and applications through Emerson will end as soon as you are no longer marked as enrolled in the school's system. Prior to completing your final term, back up any files you may have stored on the Adobe Creative Cloud service. You may also wish to save a copy of your Adobe documents to non-Adobe formats, so that you will be able to view them without the Adobe applications. Adobe also offers an option for graduates to create a free Adobe account and migrate media assets and is offering discounts for new graduates looking to buy the software. Note that Adobe currently only supports this for US-based accounts.
Your access to Microsoft Office 365 will end as soon as you are no longer marked as enrolled in the school's system. Downloaded copies of Office will fail to work once they check the license server, which may happen as soon as you graduate. While some applications (Google Docs and Sheets, Apache OpenOffice) may be able to open and edit some Office file formats, purchasing a license for Microsoft Office might be necessary to continue accessing some files. Note that if you have used Microsoft OneDrive with your Emerson account, you will have to migrate your data before graduating.
Your Emerson Zoom account will be downgraded upon graduation to a Basic license, which will allow meetings of up to 40 minutes in duration for up to 100 participants. As long as you continue to have access to your Emerson email, you may continue to use Zoom with this account. If you require the additional features offered by a Licensed Zoom account, you will need to create a new Zoom account with a personal email.