Emerson IT Help Desk

Zoom Videoconference Presentation and Conference Tips

Zoom for Presentations and Conferencing

This article will go over how to use Zoom for presentations and conference meetings where you want to connect a webcam, connect to a secondary A/V system, present with PowerPoint while using Zoom, or use a third-party audio system such as an conference phone system for a Zoom meeting.

Connecting a Webcam, Connecting to a Secondary A/V system, and Setting A/V inputs and outputs.

  1. Connect your Webcam's USB cable to the computer hosting the Zoom call.
  2. Place the webcam to where it can view everyone in your meeting.
  3. If connecting to a secondary A/V system, connect the HDMI or other display/audio cable(s) to the host computer.
  4. Once you start the Zoom call, click  next to the icon to show video settings. Select the name of your Webcam in the list. This will show the Webcam’s view.
  5. For audio, click  next to the icon to show audio settings. Select the name of your Webcam under Select a Microphone. If you’re connected to a secondary A/V system, select the name of that system under Select a Speaker.

Using PowerPoint and Zoom on the same computer (MacOS)

  1. Once the Zoom call has started, open PowerPoint and start your slideshow.
  2. Press Command+Tab to show applications that are running, and press Tab until the Zoom_app_icon.png icon is highlighted. This will bring you back to the Zoom window.
  3. Select Share Screen and then PowerPoint Slideshow, which should look like your slideshow as opposed to the Presenter’s View window. Your PowerPoint slideshow should now be showing to the other Zoom callers.
  4. Select Stop Share and end your PowerPoint slideshow when you’re done with the presentation.

Using PowerPoint and Zoom on the same computer (Windows 10)

  1.  Once the Zoom call has started, open PowerPoint and start your slideshow.
  2. In the Presenter View, click Show Taskbar and select the Zoom app on the bottom.
  3. In Zoom, select Share Screen and then PowerPoint Slideshow, which should look like your slideshow as opposed to the Presenter’s View window. Your PowerPoint slideshow should now be showing to the other Zoom callers.
  4. Select Stop Share and end your PowerPoint slideshow when you’re done with the presentation.

Third Party Audio

  1. Go to emerson.zoom.us and sign in.
  2. Go to My Meeting Settings>Telephone and turn on 3rd Party Audio.
  3. Type the 3rd party audio information (or any text as a placeholder) into the field below. This can be edited later when you schedule a meeting.
  4. Now when you schedule a meeting, you should now see 3rd Party Audio as an option under Audio Options. Enter the Conference Call info there.
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