Emerson IT Help Desk

How to Share Videos and Folders in Panopto

Panopto works a lot like Google Drive. By default, everything you upload to your Google Drive is private until you share it with others—in the same way, every user of Panopto has a “My Folder.” Any video uploaded to your “My Folder” is private until you share it with others. Here’s how to share individual videos or entire folders.

In a Nutshell:

To share a video:

  1. In Panopto, navigate to the folder containing your video. Hover your mouse over your video and click Share.
  2. Use the default “Specific people,” or click this setting to change it.
  3. Under “Invite people,” start typing a COURSE NUMBER or PERSON. The box auto-populates.
  4. If adding a course, select the version that begins with the term and ends with “Viewers.”
  5. Click “Save changes.”
  6. To finish, share the video’s link or embed it on any Canvas page!

To share a folder: navigate to the folder you wish to share, click the Share button at top right, then follow then same steps as above. Designate invitees as either those who “Can create" or “Can view." Creators can upload to this folder and view videos in it, while Viewers can only view.

If you want students to upload to the folder you're sharing:

ITG recommends asking students to upload videos to their personal "My Folder," share them with the instructor, and then embed them in an assignment submission, all of which is outlined in this student guide to video submission.

However, if you'd rather share a folder in which to collect submissions: make sure the folder's "Who has access" setting is "Specific People." Invite your course's Viewers (students) using the setting "Can create" (can upload).

If you have co-instructors or TAs who need access, you'll also need to add the course's Creators with the permission "Can create."


Full Instructions:

To Share a Video

We recommend uploading videos to My Folder and sharing them out on a case-by-case basis. That way, you’ll build up a lasting video library.

1. After your video has finished uploading and processing, find it in Panopto (either by clicking the Panopto button in Canvas or going to panopto.emerson.edu). Hover your mouse over the video to make more buttons appear. Click the Share button.

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2. To see the available sharing options, click the large rectangle under “Who has access.” Click your desired sharing setting, then click the purple Save Changes button to finish.

Specific people: Only users you invite can view this video, such as a teacher or whole class.

Anyone at your organization with the link: Only logged-in Emerson users whom you’ve shared the link to this video with can view it. You can find the shareable link (and embed code) at the top of the sharing options window.

Anyone at your organization: The video will be listed in Panopto, but only logged-in Emerson users can view it.

Anyone with the link: The video will not be listed in Panopto, but you can share it with anyone via link (like an unlisted video on Youtube).

Public on the web: The video will be listed in Panopto for anyone to view.

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To Share a Folder

1. Navigate to the folder you want to share.

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2. Click the Share Folder button at top right, which looks like two figures.

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3. Follow the same steps as above to share your folder. The only difference is that you can designate invitees as either those who “Can create" or “Can view." Creators can upload to this folder and view videos in it, while Viewers can only view.

If you want students to upload to the folder you're sharing:

Make sure "Who has access" is set to "Specific People." Invite your course's Viewers (students) using the setting "Can create" (can upload).

If you have co-instructors or TAs who need access, you'll also need to add the course's Creators with the permission "Can create."

This is what the sharing settings should look like in a folder students can upload to:

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NOTE: You can also upload videos to your course folder (the folder with your course’s name and number). This folder is created automatically and, by default, allows this course’s students to view but not upload. Uploading here is a good way to quickly share videos with your students. However, you cannot use this folder to display videos to future classes. That’s why, to avoid redundant work, we recommend uploading to My Folder instead. Videos you keep in My Folder will be easy to find and can be re-shared with all of your future classes.

  

To Share with Specific Courses or People

1. Follow the steps above to reach the sharing settings for the desired video or folder. Once there, under “Who has access,” select “Specific people.”

2. Under “Invite people,” begin typing the name of the course or person. You’ll be given suggestions. Select the appropriate name(s). If you’re adding a course, select the version that begins with the term and ends in “Viewers.” This will add every student in your course to the folder or video as a viewer. Then, uncheck the “Notify people via email” box. When you’re done, click Save Changes

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Other users can only access their own “My Folder,” not yours. So, even if you share a video in My Folder with your students, you’ll still need to embed it on a Canvas page if you’d like them to have access to it. Here’s how:

3. In Canvas, navigate to the page, assignment, or discussion on which you wish to embed the video. Edit the page, and click the green Panopto button above the text box.

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4. In the window that opens, select My Folder (or whatever folder you’ve uploaded to) from the folder dropdown menu.

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5. Under Choose, select the video you wish to embed, then click the purple Insert button at bottom right.

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6. Your video will appear where your cursor was positioned inside the text editor. Be sure to save the Canvas page you’re editing. 

NOTE: Even when students embed their video in an assignment submission, they’ll still need to choose a folder to upload to. We recommend asking each student to upload to their “My Folder” and share their video submission with you.

Alternatively, you can create an assignment folder that, by default, accepts uploads from students and can only be viewed by the instructor. To do this, navigate to your course folder, then click the Settings button (a gear) at top right. On the next window, under “Assignment Folder,” click “Create an assignment folder.” The folder will have the same name as your course, with [Assignments] added to the end. Students can upload here, and their submissions will only be viewable by the instructor.

See our guide to submitting video assignments for more information.

 

Please ask each of your students to click the “Panopto” button in the Canvas course menu at least once before trying to watch a Panopto video. This creates their account and permissions!

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