Congrats, grad! You're moving on and up in the world, but your Emerson account (and most related services) will remain active for one year from your graduation date. This gives you plenty of time to back up any files or emails you want to hold onto, but we recommend you get it done now, before you forget (now that you're a busy person of the world)!
Our official policy is posted on the Emerson main site, but we're going to review how this affects each of the IT services you use below:
How long you have access after leaving Emerson
| Service | Up to graduation | 30 days | 1 year | Forever | Paid option |
|---|---|---|---|---|---|
| Adobe Creative Cloud |  |
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| Box | |
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| Campus buildings | |
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| Canvas | † |
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| eCommon | |
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| Emerson.build | |
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| Gmail | |
* |
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| Google Workspace (Docs, Drive) | |
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| Library Resources | ‡ |
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| Bin | ‡ |
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| Microsoft Office 365 | |
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| Pages | |
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| Panopto | |
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| Word.emerson.edu | |
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| Zoom | |
* Requires signup
† Read-only
‡ On-campus only
IMPORTANT NOTE: If you become a Staff or Faculty member at any time, your account will exclusively follow the Employee and Third-Party Account Termination Policy.
Emerson Gmail
You can keep your @emerson.edu address for one year. After that, we will reach out with instructions on how opt into the Alumni Email Program.
Google Workspace
You will have access to Google Drive, Sheets, Docs, Photos, etc. for one year after graduation. If after one year, you enroll in the Alumni Email Program, you will lose access to all but Gmail. All Google Drive data will be deleted.
A free Google Drive account has a limit of 15GB. If the data you're saving is less than 15GB, you can share your files/folders with that personal account, and then log into your personal account, right-click your files/folders, and click Make a Copy to copy them to the personal. Alternatively, you can simply download the data to your computer or hard drive.
Card Access to Administrative Buildings
You will retain tap access to all buildings that are not residence halls for 30 days after commencement.
eCommon
You will have access to eCommon for one year after graduation.
Box
You will have access to your Emerson Box account for one year after graduation. If you create a Box account with your personal email address, you can then put in a request (it.emerson.edu/help) to have your Emerson Box files transferred to your new account during this time. Box's free Individual plan has a storage limit of 10 GB, and a file size limit of 250 MB. You are, of course, free to upgrade your own Box plan for more storage options.
Canvas account
You will have read-only access to Canvas courses for one year after graduation. If you think you might want to access your old course materials in the future, you should download them during this one-year period.
Panopto account
You will have access to Panopto for one year after graduation. If you want to save your videos, you can enable podcasts on a folder or on each individual video. This allows you to download your videos as described in this guide.
Emerson.build
You will have access to Emerson.build for one year after graduation. Emerson.build is powered by Reclaim Hosting, with whom you can set up a personal hosting plan and migrate your Build site during this one-year period. You can also use the cPanel to export a complete backup of your site to use with a different hosting service of your choice.
Library Resources
For information on library resources that are available to Alumni, please visit the Iwasaki Library's article on Alumni access.
Bin
While you will technically have access to Isilon for one year after graduation, we strongly recommend you download your files to a storage drive before you leave campus, as this service cannot be accessed from elsewhere.
Pages
You will continue to have access to Pages for one year, during which time we recommend you download a copy of your files.
Word.emerson.edu
You can access your word.emerson.edu blog for one year after graduation. During this time, you should use the WordPress Export tool to download a copy of your blog. This content can then be imported to a new WordPress blog.
Adobe Creative Cloud
Your access to the Adobe Creative Cloud service and applications through Emerson will end as soon as you are no longer marked as enrolled in the school's system. Prior to completing your final term, back up any files you may have stored on the Adobe Creative Cloud service. You may also wish to save a copy of your Adobe documents to non-Adobe formats, so that you will be able to view them without the Adobe applications. Adobe also offers an option for graduates to create a free Adobe account and migrate media assets and is offering discounts for new graduates looking to buy the software. Note that Adobe currently only supports this for US-based accounts.
Microsoft Office 365
Your access to Microsoft Office 365 will end as soon as you are no longer marked as enrolled in the school's system. Downloaded copies of Office will fail to work once they check the license server, which may happen as soon as you graduate. While some applications (Google Docs and Sheets, Apache OpenOffice) may be able to open and edit some Office file formats, purchasing a license for Microsoft Office might be necessary to continue accessing some files. Note that if you have used Microsoft OneDrive with your Emerson account, you will have to migrate your data before graduating.
Zoom
Your Emerson Zoom account will be downgraded upon graduation to a Basic license, which will allow meetings of up to 40 minutes in duration for up to 100 participants. As long as you continue to have access to your Emerson email, you may continue to use Zoom with this account. If you require the additional features offered by a Licensed Zoom account, you will need to create a new Zoom account with a personal email.