Managing Google Groups (Hosted Distribution Groups)

A Distribution Group is an email address that, when sent to, delivers the message to multiple recipients' inboxes. Distribution groups have no centralized location for mail, but managers of the group can reply to messages as the group’s email address rather than as themselves.

Note: IT will create and centrally manage Distribution Groups, rather than allowing users to create their own at If you would like one created, you can request the email address at

To modify recipients of a group you manage, IT will grant you access at Some distribution lists will have restrictions on who can and can't send to them—those who manage that level of access will be the only users of (We store distribution groups in our database called Active Directory and sync with Google. That is why we manage members of groups through this tool and NOT through Google Groups.)

Once IT processes your request, we will make you the owner of the Google Group. If you'd like to manage who can and can't send to the group:

  1. Visit, select My groups, and then click Manage underneath the group you want to change.
  2. Underneath the Permissions dropdown menu, select Posting permissions and find settings for Post and Post As The Group.


  3. To manage if users can reply to posts, underneath the Settings dropdown menu, select Email options and choose settings for Post replies.


  4. Don't forget to click Save once complete!

Your distribution group is now set up and ready for use.

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