Emerson now uses Gmail as our email system for all students, faculty, and staff. The great thing about Gmail is it will handle your email, calendar, and contacts all online, while also improving functionality with Google Drive and Docs for collaboration and easier workflow! Google applications and your email can be found at google.emerson.edu or through the Gmail app on any mobile device.
This article will contain some introductory information about the Gmail web interface. We hope you like it as much as we do!
For a 90 minute training video covering all the basics, click here.
Jump ahead to a specific section, or scroll down to check it all out:
When you log into Gmail, it will load to your inbox and this is what you will see.
- Switch between Mail, Contacts, and Tasks.
- The search bar is for quickly finding emails from anywhere in your email or archive.
- This is the Google bar.
- The 9 squares (waffle) are how to access other Google apps like Calendar and Drive.
- The circle with the bell is home to your notifications.
- The user icon is where you sign out, add another email, or manage your account.
- The arrows allow you to move through the pages of your inbox.
- The gear is where you access your email settings.
- Here is the button to compose a new email.
- This is your list of labels which are like folders in other email clients.
- The list of emails in your inbox.
The most important part of email! Google's Learning Center is a fantastic resource for info on composing a new email. Check it out!
Google also has a great guide on viewing and replying back to emails. Explore it here!
Gmail has many options for organizing your mailbox. Instead of folders, Gmail uses labels, which work similarly except an email can have multiple labels at once. For example, you could have a label for "Newsletters" and another for "Work" and use them both to label a work related newsletter. Emails that you label will stay in your inbox until you use the "Move To label" button. On the left of the screen, you can see your labels just like you would see folders. If you select one, it will show all items in your whole mailbox with that label. So the recent newsletter that still sits in your inbox, as well as all the old ones you have filed, will all show in your "Newsletter" label.
Gmail also gives users the ability to star emails. Starring emails is a great way to add a visual reminder to important emails. You can also select the "Starred" label to see all starred emails. Finally, Gmail has multiple different types of inbox types: Default, Important, Unread, Starred, Priority. Each one organizes your mail slightly differently. Try them out and see which works for you!
Can't find an email you know you have? Search for it! Gmail has search and advanced seach features. Search for a guide here.
There are two ways to get rid of an email. You can delete it by selecting the trashcan icon. This will move the email to the Trash label for 30 days until it is permanently deleted. Another alternative is archiving emails. Archiving will remove the email from your inbox, but rather than permanently deleting it, it stays in your account and can be found again through searching.
For a list of recommended/interesting settings click here.
Want a handy-dandy PDF of the info in this guide? The Gmail Cheat Sheet is for you!