Emerson IT Help Desk

Recommended Preliminary Settings

Gmail has a lot of settings that can be adjusted. These are some of our recommended preliminary settings, but feel free to check out everything you can change to tailor Gmail for your own needs!  Don't forget to hit save at the bottom!

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Undo Send

Have you ever realized right as you hit "send" that you misspelled something or forgot to attach a file? Gmail's "Undo Send" setting gives users the chance to quickly cancel their email within 5, 10, 20, or 30 seconds of hitting send.

Default Reply Behavior

This setting lets you choose whether your default reply method is "Reply" or "Reply All".


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Conversation View

By default, Conversation View groups emails of the same subject together rather than show each individual response in your inbox. Some people will hate this view, others will love it.


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Signature

Here you can type up a signature to add to the end of every email. If you are replying to an email, Gmail by default will put the signature at the very bottom of the message (underneath the message you are replying to). Most people want their signature to appear underneath exactly what they type. Select "Insert this signature box before quoted text in replies" to do this.


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Snippets

Enabling "Snippets" allows users to see the first line or so of an email within the inbox.

Vacation Responder

Going on vacation? Enjoy it, but make sure to set a vacation response first!
Here you can type up a message that you are out of the office, set the dates of your departure, and choose who receives your notice.


Mail Handling Rules (Filters)

In Outlook many users had "Rules" set up to manage incoming messages. Rules are called "Filters" in Gmail and do not migrate from exchange so you will need to recreate them.

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Begin by navigating to the Filters and Blocked Addresses tab in your settings. Click Create a new filter.

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On this next screen you will be prompted to create the criteria for the filter. For this example, the filter will be for anything I receive from "francis_frain@emerson.edu" with the word "budget" in it. Then click Create filter with this search.

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Now it is asking what you want to happen with emails that have the previous criteria. This example is going to skip my inbox and have the "Finance" label applied to it. So I will find any new emails from Francis Frain relating to the budget in my folder called "Finance". Click Create filter.

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You will now see your created filter in your settings like this.


Mail Forwarding

If you are not staff and had your email set up to forward in Exchange, you will need to re-setup the forward for Gmail.  We ask that staff do not forward their Emerson email.

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Navigate to the Forwarding and POP/IMAP tab and click Add a forwarding address.

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Type in the email you want to forward to and click Next.

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Verify the email address and click Proceed.

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You will then receive an email to the email you want to forward to with a confirmation code. Copy that code.

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Navigate back to Gmail and paste the code here, click verify.

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Finally choose Forward a copy and set how you want forwarded mail to be handled, then click Save Changes at the bottom of the page.


Setting User Picture

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Gmail makes it super easy to add a photo to your account! Click on your user icon and select Change.

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In the next window choose Select a photo from your computer.

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Navigate to the best photo you have of yourself and click Open.

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Finally, resize the box and click Set as profile photo.


Labs

Labs are cool new features that Google is testing before rolling out to the main build of Gmail. You can find them under the "Labs" tab in settings. We recommend "Google Calendar Gadget" to get a preview of your calendar on that day displayed next to your inbox. We also recommend "Preview Pane" if you want a view similar to Outlook where you can view previews of each email in your inbox without having to open them.

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